Organization = Happiness.. PLUS MY 1ST FREEBIE!

With the unbelievable amount of paperwork, it is sometimes hard to find the balance
between lesson planning, collecting data, writing IEP’s, parent communication,
teacher communication, and ACTUALLY teaching. I am the queen of charts,
check-lists and to-do lists! Any time I feel unorganized, stress takes over,
and I don’t perform as well as I can. Plus, I get very grouchy!

One thing that I could not live without daily is my caseload binder. I
create a new caseload binder every year. It holds all the information I need
access to daily on my students. I refer to it when lesson planning, during
meetings, and when I am surprised by a parent phone call/visit about a student.

Here’s what I include in my binder:

-Caseload snapshot chart (includes all imp. info and
dates for your entire caseload)

-School contact list (administration & teachers at
your home school)

-Resources contact list (special education contacts that
are not at your home school)

-Annual IEP Timeline (dates for upcoming iep deadlines)

-Revaluation Timeline (dates for 3 year reeval dates)

-Blank school calendar to fill in
through-out the year for meetings/imp. dates         
I have my students separated by tabs and include each of
the following for each student:
-Student IEP Summary Sheet

-Parent communication form

-Student SPED service minutes documentation sheet (to
show that I am meeting minutes in my schedule and when/where students are being

-Student level sheet (shows present levels of students,
where improvement is needed, and strategies that have worked – I usually end of
with several of these throughout the year for each student)

-Student goal data tracking form (use one for each goal)

-Student fluency progress

This binder is a great resource to have throughout the day
and at home because I never know when I will be asked a question about a
student, whether it is by another teacher, administrator, or parent. It takes
some time to fill in all the information, but it will save you from running to
the locked cabinet (after you spend 10 minutes looking for your keys) every
time you are unexpectedly asked a question. It also helps lighten the load of
information taken home each night.
Since this is a new blog, I want to have a freebie! I am going
to give away 5 FREE copies of my caseload binder packet I’m selling at my TPT
store. All you have to do is leave a comment with your e-mail address in it so
I can send you the packet.


  1. Amy G. on November 3, 2012 at 2:36 pm

    Ok, now I am officially excited! I was thinking about your Casebinder, and the opportunity to get one is awesome!! I am now following your blog. I think I am going to learn a lot from you. 🙂
    If you'd like to check my blog out, here is the url: Adventures In Teaching


    • Amy G. on November 3, 2012 at 2:37 pm

      Oops, I forgot my email address. It is


    • Mrs. Dixon on November 3, 2012 at 2:51 pm

      Hi Amy – emailing (both PDF & editable format) now! Just incase you're more of a typer versus a writer. You'll have to let me know what you think about it and if you want me to make any changes, I will gladly do it.

      I have a feeling I will learn a lot from you as well! I'm so excited you have a blog, I love collaborating with other SPED teachers. I'm heading over there now!:)

  2. Heather's Heart on November 4, 2012 at 12:21 pm

    Wahoo! I am so excited to have the chance to grab this! Thank you.

    I am a new follower to your blog and I am following you in your TpT store. I would be honored to have you as a follower of my blog. I have TONS of *freebies* so I hope you can find something that will help you. =)


    Heather's Heart

  3. Jacqui on November 4, 2012 at 9:12 pm

    So glad I found your blog! Looks good and I love the binder and checklist ideas. I have a lot of checklists as well to help reduce the stress. I'm also a new follower and a fellow special education teacher. Here's my email

    ?Resource Room Rules

  4. Michael and Lindsey Gomez on January 29, 2013 at 4:52 pm

    This is wonderful. Have you given away your 5 free printables? If not my email is Can you please tell me know to get the printable if you have already given away the free ones.

  5. Jaimie Ariss on February 21, 2013 at 1:45 am

    I just came across your blog via Pinterest. I just graduated from college and am so excited to get my first special education position. I just accepted a paraprofessional position and am hoping it opens a door for the fall. Have you given away all 5 of these? My e-mail is I have been going through your blog page by page. Love your ideas!

  6. Big & Little Fish on February 24, 2013 at 1:43 am

    This will be such a TIMESAVER!!!!!!!! Thank you!!

  7. Carrie on August 12, 2013 at 1:56 am

    Thank you so much for this.. Can I also have the edible version of this please. I'd like to use it on my Ipad.

    Thank you so much! I live in Buckhannon, WV. You're soooo talented and I am so excited that you have put all this together for us Special Educators. 🙂

  8. Meagan Horn on August 23, 2013 at 5:00 pm

    I didn't check to see how many already commented but if you ever feel generous…send it my way! Thanks! This looks awesome!

  9. Marcie Waller on August 25, 2013 at 10:50 pm

    I am just now seeing this post. Would love a free packet if possible! Looks useful and functional!!

  10. BloomsBloomsBlooms on August 26, 2013 at 1:41 am

    Dont know if you are still e-mailing these out but I am a 1st year sped teacher and this would be WONDERFUL to have!!! You are so organized and I really want to get on top of that from day 1!!!

  11. Alison Redelheim on March 2, 2014 at 6:44 pm

    I am so impressed. If you are still emailing these, I would love to have them.

    Thanks!! 🙂

  12. Sherri Stone on May 2, 2014 at 1:08 am

    I would love to have this. My email is

  13. Emily on May 12, 2014 at 5:36 pm

    I would love this!

  14. Emily on May 12, 2014 at 5:36 pm

    I would love this!

  15. Angie Thompson on April 2, 2015 at 7:56 pm

    Not sure if you are still sending a free binder pack. I can't tell if you have had 5 takers yet. I know I am a little behind the times. I am a 2nd year sped teacher and my caseload has gone from 22 students to 41 since August. I work in a small district so I have ALL the IEP'd kiddos from resource to severe. I have from preK to 5th grade. I need all the help I can get to stay organized and your binder looks fabulous.

  16. Erin Wallis on July 31, 2015 at 2:46 am

    This is exactly what I am looking for! LOVE IT!!

  17. Melissa Haynes on September 3, 2015 at 7:39 pm

    Thank you for this! Please send to Hope you are having a great start to the school year!

  18. Lainie Sacks on September 6, 2015 at 12:59 am

    This is awesome. I'm sad I'm too late to get this give away. I really want to get organized this year.

  19. Unknown on November 19, 2015 at 1:42 pm

    Love this idea…

  20. Unknown on December 20, 2015 at 4:56 pm

    I am a new teacher and I absolutely need this!!!!

  21. aacourts on June 8, 2016 at 10:41 pm
  22. aacourts on June 8, 2016 at 10:43 pm
  23. Shell on July 5, 2016 at 7:34 pm

    I am interested in this caseload binder material. This would be very helpful if I am made EC chair. Hope you are up to giving out more than 5 freebies. You'll be blessed!

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